1. The council of chiefs shall plan, host and execute the section conclave.
2. The council of chiefs shall meet no more than four times prior to the annual conclave to plan the program and divide responsibilities for its execution among member councils. The section chief, after consulting with the section advisers, shall designate the time and place of each meeting and the section secretary shall provide written or email notice to all council of chiefs members at least 15 days prior to the meeting.
1. The first such meeting shall be held about nine months prior to the conclave. At this meeting, the program shall be planned and responsibilities assigned. Any limitations in the number of delegates attending the next conclave shall be determined and the conclave fee shall be established and approved, along with registration deadlines.
2. A subsequent meeting shall be held one to two months prior to the conclave. At this meeting, each council shall report on its progress in meeting assigned responsibilities. Any necessary changes in the conclave program or budget shall be made at this time.
3. The voting members of the council of chiefs shall be the three section officers; the immediate past section chief (if younger than 21); and one designated youth representative of each council in the section. A vote shall not be extended to anyone 21 years of age or older. Each member may cast only one vote on any question.
4. The non-voting members of the council of chiefs shall include the section advisers, ex-officio members, and all other Arrowmen duly appointed.

* Page 20 of the Field Operations Guide